Human Resource ManagementSystem (HRMS)
Key Features
. Maintain comprehensive employee profiles, including personal details, employment history, qualifications, and disciplinary records.
. Track employee progress, career development, and performance over time with detailed records.
. Manage all types of leave applications with automated calculations of leave entitlement, balance, and carry forward.
. Provide employees with up-to-date leave information, including current leave balances and eligibility, accessible via a user-friendly portal.
. Generate comprehensive leave reports, including summaries of leave entitlement and transaction histories.
. Streamline the processing of employee claims, including medical, travel, and miscellaneous expenses.
. Automate the approval workflow, ensuring that claims are processed efficiently and integrated with payroll for reimbursement.
. Track and report on all types of claims, providing transparency and accountability within the organization
. Administer training programs and maintain detailed records of employee training history, including course attendance, evaluations, and certifications.
. Track training needs and plan courses based on performance appraisals and career development goals.
. Monitor training budgets, claims for skills development funds, and overall training effectiveness.
. Identify and develop successors for critical roles within the organization, ensuring a smooth transition in case of key personnel changes.
. Monitor the training and development of potential successors, integrating their progress with performance appraisals and training modules.
. Support long-term organizational planning by investing in employee development and minimizing risks associated with talent gaps
. Empower employees with access to their personal information, leave applications, claim submissions, and more through a centralized self-service portal.
. Reduce HR administration costs and eliminate paperwork by allowing employees to update their information and submit requests online.
. Support mobile access, enabling employees to manage their HR tasks from any device, anywhere.
. Automate payroll processing with support for complex computations such as overtime, bonuses, deductions, and back pay.
. Handle various payroll transactions, including recurrent payments, one-time adjustments, and advance pay.
.Seamlessly integrate payroll data with bank submissions and statutory requirements, ensuring compliance and accuracy.
. Automate time tracking with flexible settings to calculate daily working hours, overtime, and undertime based on clock-in/out data.
. Support for mobile clock-in, shift rosters, and supervisor approvals, ensuring accurate timekeeping and payroll integration.
. Generate detailed reports on attendance, overtime, lateness, and absenteeism, helping administrators manage workforce productivity effectively.
. Facilitate the recruitment process by capturing applicant details, scheduling interviews, and managing the entire selection process.
. Support web-based applications and import applicant details directly from online sources.
. Automate the issuance of offer letters and integrate successful candidates into the HRMS for seamless onboarding.
. Conduct performance appraisals with a structured workflow that includes goal setting, mid-year reviews, and year-end evaluations.
. Track discretionary points, promotions, and salary increments, ensuring that appraisals are fair and transparent.
. Capture and maintain detailed records of employee performance, potential, and career progression.
. Manage employee misconduct cases with detailed records of incidents, investigations, and outcomes.
. Categorize misconduct as minor or major and track all actions taken, including disciplinary measures and appeals.
. Ensure ethical management of industrial relations issues, maintaining harmonious employee-employer relationships.
Features
Integration Capabilities
Third-Party Tools Integration: Integrate with popular third-party tools such as QuickBooks, Google Apps, and payroll processing platforms to extend the functionality of your HRMS.
API Access: API access is available for custom integrations and the development of additional features tailored to your organization’s specific needs.
User Experience
Mobile Access: Access the HRMS from any device with a mobile-responsive design, ensuring that HR tasks can be managed on the go.
Customization: Tailor the HRMS to meet your organization’s specific needs with extensive customization options, from user roles to reporting formats.
Data Security and Compliance
Regulatory Compliance: Fully compliant with global data protection regulations such as GDPR and FERPA, ensuring that your organization meets all legal requirements for HR data management.
Backup and Disaster Recovery: Regular data backups with options for off-site storage, and a robust disaster recovery plan with minimal downtime in case of system failure.
Support and Training
Training Resources: Access a wealth of training materials, including video tutorials, user guides, and live webinars, to help administrators and staff get the most out of the HRMS.